| Go to the SALES page
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Go to the VIDEOS page |
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| Typical
tasks |
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Short-cut keystroke combinations in are shown in < > angle brackets.
Maximize browser window to
see images at full size, otherwise distortion may occur. |
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Typical
task 1:
SEO Editing |
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Propel your web site to a high position in the search engines, by changing hundreds of content-rich plain-text files into fully optimized HTML web pages. |
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Stage 1: (watch video)
Change what? |
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Rename files from a keyword list |
| Step 1 (see
image) |
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Get a keyword list of search terms relevant to the subject.
You can use either the free Google Keyword Tool or any other software to create
a list of relevant keywords. This is the keyword research tool that we use. |
| Step 2 (see
image) |
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Assemble the content-rich plain-text files in the target folder.
(Ensure that a backup has been made!) The quickest and easiest way to create a large number of unique content-rich files is to use good article-spinning software. This is the article spinner that we use. Although it's meant for spinning articles for article marketing, it's ideal also for creating unique content for web pages! For some excellent tips on how to get the most out of article-spinning software to create web page content, watch the video for this task. |
| Step 3 |
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Rename all these files with meaningful file names relevant to their contents. |
| A (see
image) |
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Ensure that the 'Entire file name from list' option button is selected (<Alt>+<N>). |
| A (see
image) |
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Select and copy the target folder name in Windows Explorer, and paste it into the 'Target folder' textbox (<Alt>+<F>) of the Abacus
File-Renamer software. Alternatively, click the 'Browse' button (<Alt>+<B>) and navigate to the target folder, or just type the full path into the 'Target folder' textbox (<Alt>+<F>). |
| B (see
image) |
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Type the full path of the keyword list file in the 'Names file' textbox (<Alt>+<A>), or 'Browse' to it (<Alt>+<W>) and 'Open' it. |
| C (see
image) |
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Click the 'Change' button (<Alt>+<C>). |
| Result (see
image) |
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All the files in the target folder are renamed in a few seconds. If you miscount, and there happen to be more files than keywords, just delete the surplus files. |
Tip: |
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Your web site will be even more content-rich, if you use more than one original article to spin; the more the better. Keep each set of spun articles in a different folder. Then use the 'From' and 'to' textboxes to rename the files in each folder with different sections of the keyword list file, by noting the number of files processed in each operation.
For example, if you have four original articles, and the spun versions of each are in 'folder1', 'folder2', 'folder3' and 'folder4', make 'folder1' the target folder first, and leave the 'From' and 'to' textboxes blank, as usual. The File-Renamer will start renaming the files from the top of the keyword list.
Let's say that the File-Renamer tells you that 120 files were renamed. Now make 'folder2' the target folder, and type "121" in the 'From' textbox and click 'Change'. The File-Renamer will start renaming the second set of files from the 121st keyword in the list.
Let's say that the File-Renamer tells you that 100 files in 'folder2' were renamed. Now make 'folder3' the target folder, and type "221" (adding 100 to 121) in the 'From' textbox and click 'Change'. The File-Renamer will start renaming the third set of files from the 221st keyword in the list.
Let's say that the File-Renamer tells you that 150 files in 'folder3' were renamed. Now make 'folder4' the target folder, and type "371" (adding 150 to 221) in the 'From' textbox and click 'Change'. The File-Renamer will start renaming the fourth set of files from the 371st keyword in the list.
This ensures that, when you upload your four folders of renamed files to the same folder on your web site, they will all have different names and will not overwrite each other.
The 'to' textbox can be used if and when you want to rename only a certain number of files in the target folder. |
Stage 2a: (watch video)
Change what? |
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Change characters in file names (If the file names contain spaces, you really should change them to hyphens or underscores, to avoid possible browser problems.) |
| A (see
image) |
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Select the 'Character(s)' option button (<Alt>+<R>) in the 'Change what?' groupbox. |
| B (see
image) |
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Type in the 'Change' textbox (<Alt>+<H>) the character or string of characters that you want to replace. Type in the 'to' textbox the character or string of characters that you want to change the original text to. The 'Change' textbox already contains the space character and the 'to' textbox already contains the hyphen character by default. If you want to change spaces to hyphens, go immediately to the next step. |
| C (see
image) |
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Click the 'Change' button (<Alt>+<C>). |
| Result (see
image) |
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All the files in the target folder have been renamed, with all the original characters changed to the desired characters. |
Stage 2b: (watch video)
Change what? |
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Change file name extensions (To convert plain-text files to web pages, first you must change their file extensions to ".html" or ".htm".) |
| A (see
image) |
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Assuming that the original file extension is ".txt", type “.txt” in the 'Change' textbox (<Alt>+<H>) and “.html” in the 'to' textbox. |
| B (see
image) |
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Mark the 'File extension' checkbox, to include the file extension in the replacement operation. |
| C (see
image) |
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Click the 'Change' button (<Alt>+<C>). |
| Result (see
image) |
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All the files in the target folder have been renamed, with all the original file extensions changed to the desired file extensions. |
Stage 3a: (watch video)
Global Replacer |
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Change plain-text paragraphs to HTML paragraphs (To convert plain-text files to web pages, you must also change their contents from plain text to HTML code.) |
| (see
image) |
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(Plain-text paragraphs are ignored in a browser window.) |
| A (see
image) |
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Mark the 'Paragraphs' (<Alt>+<P>) checkbox and select the type of HTML paragraph or line-break you want in the web page. |
| B (see
image) |
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Click the 'Replace' button. |
| Result (see
image) |
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All the plain-text paragraphs in all the files in the target folder are changed to the desired HTML paragraph or line-break code in a few seconds. |
Stage 3b: (watch video)
Global Replacer |
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Global replace text in all files in a folder, or change placeholder symbols to HTML formatting tags (e.g., bold text, italics, underline, sub-headings.) |
| (see
image) |
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(Before formatting, all text looks the same.) |
| A (see
image) |
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Type the text to be replaced or the placeholder symbol in the 'Text to replace' textbox (<Alt>+<T>). (Tip: Use symbols that look good in plain text, so that the content can also be used in plain-text articles, etc.) |
| B (see
image) |
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Type the replacement text or the HTML tag in the 'Replacement text' textbox. |
Tip: |
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If you do not know the correct HTML tag, click the 'Tag' button to choose it from a list. |
Tip: |
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Key <Ctrl>+<R> or double-right-click the 'Replacement text' label to open the multi-line 'Replacement Text' form, where you can add blocks of text, such as Google AdSense code, tracking code, etc. (In the 'Replacement text' textbox, paragraphs are indicated by special symbols, and the colour of the 'Replacement text' textbox changes to show that the last edit was made from the 'Replacement Text' form.) |
| C (see
image) |
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Click the 'Replace' button. |
| Result (see
image) |
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All the occurrences of the text to be replaced in all the files in the target folder are changed to the replacement text in a few seconds. |
Stage 3c: (watch video)
Global Replacer |
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Insert keywords into content by replacing placeholders with keyword phrases matching the file names (e.g., change "[placeholder]" to "ecommerce web site security".) |
| (see
image) |
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(This example uses "[placeholder]" as the placeholder, but any text or symbols can be used.) |
| A (see
image) |
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Type the placeholder text in the 'Text to replace' textbox (<Alt>+<T>). |
| B (see
image) |
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Mark the 'File name' checkbox. |
| C (see
image) |
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Click the 'Replace' button. |
| Result (see
image) |
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Every occurrence of the placeholder in each file in the target folder is changed to its unique file name in a few seconds. (Hyphens are changed to spaces automatically.) |
Stage 4: (watch video)
Text Inserter |
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Insert header and footer paragraphs, containing keywords and URLs, into content |
| (see
image) |
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(By the end of this stage the current article headings will have become sub-headings.) |
| A (see
image) |
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Use the templates to create your first and last paragraphs in the header and footer textboxes, or type anything you want. |
| B (see
image) |
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Type the URL and web site name that you want to appear in the header. |
| C (see
image) |
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Unmark the 'Footer' checkbox temporarily, if you want the changes to affect only the header textbox. (If you want the same URL and web site name to appear in both the header and the footer, leave the 'Footer' checkbox marked, and ignore the subsequent actions E to G.) |
| D (see
image) |
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Click the 'Replace [URL] & [SITE]' button. (The [URL] and [SITE] placeholders in the header textbox are replaced by the URL and name of the web site respectively.) |
| E (see
image) |
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Type the URL and web site name that you want to appear in the footer. |
| F (see
image) |
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Mark the 'Footer' checkbox, so that the subsequent actions affect the footer textbox. |
| G (see
image) |
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Click the 'Replace [URL] & [SITE]' button. (The [URL] and [SITE] placeholders in the footer textbox are replaced by the URL and name of the web site respectively.) |
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Now determine what will replace the [PLACEHOLDER] placeholders. You can choose either a main keyword phrase that will appear the same in all files in the target folder (actions Ha and Hb), or an individual keyword phrase matching the name of each file (action H). |
| Ha option 1 (see
image) |
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Either... Type the main keyword phrase that you want to appear in the header and footer of all files in the target folder. |
| Hb (see
image) |
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And... Click the 'Replace' button. (All occurrences of the [PLACEHOLDER] placeholder will be replaced by the main keyword phrase in every file in the target folder.) |
| H option 2 (see
image) |
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Or... Mark the 'File name' checkbox, so that the correctly formatted file name will appear in the header and footer as a unique keyword phrase in each file in the target folder. |
| I (see
image) |
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Click the 'Insert' button. |
Result (see
image 1)
(see
image 2) |
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The header text and footer text are inserted as the first and last paragraphs into the content of every file in the target folder. If you use the templates, they contain either the main keyword phrase or the unique, formatted name of each individual file, depending on your choice, and the URL(s) and web site name. |
Tip: |
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If you know a little about HTML coding, you can use the header and footer textboxes to insert anything you want, e.g., other tags, such as <!DOCTYPE>, <html>, <head>, <body>, <link> or <script> tags, tracking code, etc., etc. Anything in the header textbox is always inserted at the very top of all files in the target folder, and anything in the footer textbox is always inserted at the very bottom of all files in the target folder. |
Stage 5: (watch video)
Tag Inserter |
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Insert unique, relevant keywords into HTML tags (The most important HTML tags for high search engine position are <h1>, <description>, <keywords> and <title>. These should contain keywords relevant to the file name.) |
| A (see
image) |
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Because the <h1> main heading tag is part of the actual content of the file, always do this tag first. Select "h1" in the drop-down list if it is not selected already. |
| B (see
image) |
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Click the 'Insert tag' button. |
| Result (see
image) |
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The name of each file is inserted into an <h1> main heading tag as a formatted keyword phrase at the very top of each file in the target folder. |
| C (see
image) |
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Select "description" in the drop-down list. |
| D (see
image) |
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Click the 'Insert tag' button. |
| E (see
image) |
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Select "keywords" in the drop-down list. |
| F (see
image) |
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Click the 'Insert tag' button. |
| G (see
image) |
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Select "title" in the drop-down list. |
| H (see
image) |
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Click the 'Insert tag' button. |
| Result (see
image) |
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The name of each file is inserted into each of these HTML tags as a formatted keyword phrase. |
Stage 6: (watch video)
FTP |
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Uploading the files to the web site |
| A (see
image) |
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Click the 'FTP' button, to open the 'FTP Login' form, where you configure your web site upload settings. |
| B (see
image) |
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Type your web site's FTP host name in the 'Host name' textbox (<Alt>+<H>). (This is usually in the form "ftp.yourdomain.com" or just "yourdomain.com".) |
| C (see
image) |
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Type your web site's root directory name in the 'Host main folder' textbox (<Alt>+<F>). (This is usually "public_html" or "htdocs" or similar. This is the directory where your web site's 'home' page is located.) |
| D (see
image) |
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Type the relative path (i.e., relative to the root directory) of the sub-directory whither you want to upload the files in the 'Web site sub-folder path' textbox (<Alt>+<W>). (You can call this sub-directory whatever you like, but it MUST exist on your web space BEFORE you attempt to upload any files to it. Most web hosting companies provide an interface where you can create sub-directories (folders). If yours does not, use an FTP tool such as FileZilla.) |
| E (see
image) |
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Type your FTP user name in the 'User name' textbox (<Alt>+<U>). |
| F (see
image) |
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Type your FTP password in the 'Password' textbox (<Alt>+<P>). |
| G (see
image) |
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Click the 'OK' button (<Enter>), to save any changes and close the 'FTP Login' form. (Your web site FTP upload settings are preserved until you close the program.) |
| H (see
image) |
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Click the 'Upload' button and respond to the subsequent messages, to upload all the files in the target folder to the sub-directory you created and specified on your web space. (Depending on the number of files to be uploaded, this may take some while. See also the important 'Tip' below.) |
| Result (see
image) |
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All the files in the target folder are uploaded to the web space. |
Tip:
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It may be inadvisable to upload multiple files at once in large numbers, in case it does not seem natural to Google to do so. Google may like to see a few web pages uploaded at a time, as if they had been created by hand. Google doesn't approve of automatically generated web pages, and checks for signs of automatic web page generation. The upload of many files simultaneously may be a criterion in Google's algorithm. Why take the risk? Be patient, and upload a few files at a time; say, about 5 per day.
Here's an organized and error-proof method to upload a large number of files over a period of time:
- Create a folder, called "uploaded", in your web site's folder on your computer;
- Create a folder, called "upload", inside the "uploaded" folder;
- Create a folder, called "to-upload", inside the "upload" folder;
- Copy all the files to be uploaded into the "to-upload" folder;
- Move a few files each day from the "to-upload" folder into the "upload" folder, and set this folder as the target folder in the 'Target folder' textbox;
- Click the 'Upload' button, as described above, to upload them to the web space;
- Create and upload a new site map file (next section);
- Move the uploaded files from the "upload" folder to the "uploaded" folder.
In this way you'll know which files have been uploaded and which have yet to be uploaded at any time. |
Stage 7: (watch video)
Site Map |
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Generate a site map from the file names |
| A (see
image) |
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Select and copy the root folder name in Windows Explorer, and paste it into the 'Root folder' textbox of the Abacus
File-Renamer software. Alternatively, click the 'Browse' button (<Alt>+<O>) and navigate to the root folder, or just type the full path into the 'Root folder' textbox. |
| B (see
image) |
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Type the file name of your web site's 'home' page in the 'Home page file name' textbox. |
| C (see
image) |
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Type the file name you want for the 'site map' page in the 'Site map file name' textbox. |
| D (see
image) |
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The name of the remote sub-directory whither the files in the target folder will be uploaded is displayed in the 'Sub-folder' textbox, and always matches the value in the 'FTP Login' form. It can be edited in either place. |
| E (see
image) |
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If you want the hyperlinks in the site map file to open the uploaded content files in a new window, mark the 'New window' checkbox. |
| F (see
image) |
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Click the 'Generate' button (<Alt>+<G>). |
| Result (see
image) |
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All the files in the target folder have been listed in a site map file, with hyperlinks that open them. The heading matches the file name, e.g., "Articles" for 'articles.html', "Site Map" for 'sitemap'html', etc. |
| G (see
image) |
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Click the 'Upload' button and respond to the subsequent messages, to upload the site map file to the remote root directory of your web site. |
| H (see
image) |
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Click the 'View site' button (<Alt>+<V>), to open a new browser window displaying your web site. |
| I (see
image) |
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You should have already created a suitable hyperlink to the site map web page on your 'home' page. Typical HTML code to paste into a 'home' page is
<a href="sitemap.html" target="_blank">Site map</a>
where "sitemap.html" is the name you give the site map file in the 'Site map file name' textbox. When you have added the site map hyperlink to the 'home' page, upload the 'home' page again to your web space in the usual way. |
| Result (see
image) |
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When you click the new hyperlink, the site map file is displayed. |
Tip:
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If you're uploading a few files each day, following the 'Tip' in the previous 'FTP' section, you'll need to upload a new site map file to match the files uploaded. Just click the site map 'Generate' and 'Upload' buttons while the files being uploaded are still in the "upload" target folder.
|
Tip:
(see image) |
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This may be overly cautious, but we think that it may be wiser to use a site map file in .xml format for Google, rather than in .html format. In the File-Renamer software version 3.1.0.0, therefore, we've added the 'XML' checkbox in the 'Site Map' section. Leave this marked to generate and upload both types of site map files. Submit the .xml version to Google in their 'Webmaster Tools' page or use a "robots.txt" file, and prevent Google from following the .html site map links by using the following lines in a "robots.txt" file in the root folder of your web site: |
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User-agent: Googlebot
Disallow: /articles/
User-agent: *
Sitemap: http://www.file-renamer.net/sitemap.xml
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1. This line tells only Google to obey the following instructions.
2. Tells Google not to index any files in the "articles" directory.
3. Tells all search engines to obey the following instructions.
4. Tells them where the .xml site map file is located. |
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By this means Google should index your content-rich web pages independently of your home page, sales page, etc. This method is entirely at your option, because Google's preferences are never certain. (Note: The previous 'Tip' applies equally to the .xml site map file as to the .html site map file.)
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| Go to the SALES page
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Go to the VIDEOS page |
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Typical task 2:
(watch video)
Keyword List |
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Create a keyword list from file names. (Useful when there is a number of files with meaningful names, e.g., a collection of articles.) |
A (see
image 1)
(see
image 2) |
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Select and copy the source folder name in Windows Explorer, and paste it into the 'Target folder' textbox (<Alt>+<F>) of the Abacus
File-Renamer software. Alternatively, click the 'Browse' button (<Alt>+<B>) and navigate to the source folder, or just type the full path into the 'Target folder' textbox (<Alt>+<F>). (This is the folder containing the files from whose names you want to create a keyword list.) |
B (see
image 1)
(see
image 2) |
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Select and copy the destination folder name in Windows Explorer, and paste it into the 'Root folder' textbox of the Abacus
File-Renamer software. Alternatively, click the 'Browse' button (<Alt>+<O>) and navigate to the destination folder, or just type the full path into the 'Root folder' textbox. (This is the folder in which you want the keyword list file to be created.) |
| C (see
image) |
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Click the 'Generate' button. |
| Result (see
image) |
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A file called "keywords.txt", containing a list of keywords derived from the names of all the files in the source folder, is created in the destination folder. (Hyphens in the file names are converted automatically to spaces.) |
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| Go to the SALES page
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Go to the VIDEOS page |
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Typical task 3:
(watch video)
Incremental Suffix |
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Rename files with an incremental suffix. (Ideal for renaming digital camera photo files with meaningless names to relevant names, while maintaining their chronological order.) |
| A (see
image) |
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Select the 'Incremental suffix' option button (<Alt>+<E>) in the 'Change what?' groupbox. |
B (see
image 1)
(see
image 2) |
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Select and copy the target folder name in Windows Explorer, and paste it into the 'Target folder' textbox (<Alt>+<F>) of the Abacus
File-Renamer software. Alternatively, click the 'Browse' button (<Alt>+<B>) and navigate to the target folder, or just type the full path into the 'Target folder' textbox (<Alt>+<F>). |
| C (see
image) |
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Type the file name you want to give the files in the 'File name' textbox (<Alt>+<L>). |
| D (see
image) |
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Mark the 'Include leading zeros' checkbox (<Alt>+<Z>), if you want to keep the files in chronological order. |
| E (see
image) |
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Click the 'Change' button (<Alt>+<C>). |
| Result (see
image) |
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All the files in the target folder are renamed with your specified file name plus the specified separator ("-" by default) and a numerical suffix, beginning with the number specified in the 'Start at' textbox (<Alt>+<S>) and the file extension specified in the 'File extension to append to all renamed files' textbox. (If the 'Include leading zeros' checkbox was marked, the software inserts the correct number of zeros into the suffix, according to the number of files, thus ensuring that all the files are kept in the original order.) |
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| Go to the SALES page
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Go to the VIDEOS page |
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Typical task 4:
(watch video)
Unlock "access denied" |
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Unlock and, optionally, delete "access denied" files and folders. (Without the need to reboot the computer.) |
| A (see
image) |
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Open the 'Unlock Files & Folders' form (<Alt>+<K>). |
| B (see
image) |
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Choose the target: 'Single file' <Alt>+<S> or 'Folder' <Alt>+<F>. |
| C (see
image) |
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Mark the 'Delete target' checkbox <Alt>+<L> if you want to delete the file(s) and/or folder(s), or unmark it only to remove the restriction from "access denied" file(s) and/or folder(s). |
| D (see
image) |
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If the target is 'Folder', and the 'Delete target' checkbox is marked, select exactly what is to be deleted by marking the appropriate checkbox(es): |
| |
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-- 'Folder + entire contents' deletes the target folder, including everything in it: files and sub-folders and their files and sub-folders. |
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-- 'Sub-folders' deletes only the sub-folders in the target folder (and their files and sub-folders), leaving any target folder files intact. |
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-- 'Files' deletes only the files in the target folder, leaving any sub-folders and their contents intact. |
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-- 'Sub-folders' and 'Files' deletes all the sub-folders (and their files and sub-folders) and all the files in the target folder, leaving the target folder itself intact. |
Note: |
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Although the "access denied" restriction can be removed from root folders (e.g., C:\) and their entire contents, there is a fail-safe device that prevents automatic deletion of a root folder. This is to protect root folders from accidental deletion. |
| E (see
image) |
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Type a valid, existing user name in the 'User name' textbox (<Alt>+<U>). (If you have not set up any users on your computer, the default user name must be entered. This is probably "Administrator". If users have been set up on the computer, and "Administrator" is the default user, entering "administrator" will remove the "access denied" restriction for all users. |
| F (see
image) |
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Select and copy the full path to the target file/folder name in Windows Explorer (if it is possible), and paste it into the 'Path' textbox (<Alt>+<P>). Alternatively, click the 'Browse' button (<Alt>+<B>) and navigate to the target file/folder, or just type the full path into the 'Path' textbox (<Alt>+<P>). |
| G (see
image) |
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Click the 'Execute' button (<Alt>+<E>). |
| Result (see
image) |
|
The "access denied" restriction is removed from the specified file(s) and/or sub-folder(s) in/and the target folder, and, if the 'Delete target' checkbox was marked, the target is deleted from the computer. |
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| Go to the SALES page
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Go to the VIDEOS page |
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